Many businesses are now able to open for the first time in months, creating a confusing situation where employers are asking employees to return to the office despite the rising number of cases of the virus. Despite the promises of mandated masks, social distancing and better sanitization throughout the office, employees are still hesitant to return – and for good reason. Multiple SMBs have caught on that their employees may not feel ready to return to the regular in-person 9 to 5, and have used this as a reason to eliminate the costly expense of rent. After all – who wants to pay for a space that they can no longer use?

Office Space and Cutting Costs

The expenses and overhead related to running an office can be overwhelming for the average SMB, especially if the organization has seen a drop in revenue coming in. Previously the office might have been seen as a necessary expense, but now as the virus shows no signs of slowing down before 2020 is over, senior employees and managers are looking into long term remote solutions instead of signing a lease for the upcoming year. Cutting the cost of office space rent can not only help businesses save money, but it can also help employees cut out the cost of commuting.

Remote Work Environments

Employees argue the case that since they work the same or better from home there is simply no need for everyone to return regularly to the office, and they might be right. Employers have been reporting the same or even an increase in the productivity of the organization. This can be because of multiple factors, such as the lack of a commute, working in a more relaxed environment, more family time, flexible hours, etc.

Pressuring employees to return to the office might have the opposite effect. For those who are more vulnerable, such as pregnant women and adults over 65, returning could be a deal breaker. Making an employee feel that they must choose between their career and their wellbeing could push them to resign from their position.

Downsizing and Technology

Offices in urban areas are enormous and expensive. While not all companies are ready to do away with the office, many are in the process of downsizing the amount of space they are renting. A few executive suites can serve as a place for meetings, receiving business packages and mail, and office equipment such as fax machines, printers and secured storage.

Besides the cost of rent, expenses can also be reduced by the decreased need of supplies and services. As most of the work can be done online, your business can save money on the cost of paper and printer ink, as there will be less of a need for it. The company could also reduce internet speed as the employees mostly rely on their personal networks. However, since most employees use their personal networks, extra cybersecurity measures need to be taken to reduce the likelihood of a breach.

This includes but is not limited to:

  • Providing company devices with malware detection or using VDIs
  • Using a high speed VPN
  • Pushing security updates for all software
  • Requiring 2FA and a randomly generated token from an authenticator to log in
  • Asking employees to use password managers and store sensitive documents in ShareFile
  • Adding an encryption feature to all organization emails

KLH Can Help You Plan for the Future

A remote work force may seem impossible to manage, but with the rights steps you can create the stability your company needs. There must be strategic planning for proper network security and support to keep your business from experiencing downtime – or even worse – catastrophic data breach. KLH offers assessment and planning to ensure the integrity of your network and data is always intact. Contact us at 952-259-8200 or for more information.