In today’s IT world, everyone is talking about data backup.  Unfortunately, that’s the wrong conversation.  The conversation needs to be about data recovery.  After all, the reason you backup your data is to be able to recover it in the event of an emergency. You can have the best data backup procedure in the world but if you can’t recover the data when you need it, your backup is worthless.

There are only a few key pieces that need to be in place in order to achieve your end goal of data recovery: backup procedure, retention policy and recovery plan.

Backup Procedure

Everyone has talked about this for years so there is not much new to discuss. Just make sure you have a copy of any data you don’t want to lose in a location outside of your office.

Data Retention Policy

Unfortunately, only a few people talk about this. In its most basic form, you just need to define how far back you want to go in order to retrieve a file that has been lost or corrupt.  This can be determined by number of versions, amount of time or a combination of both.  You also need to determine this for each type of information and/or file, especially if you are subject to government regulations.

For clients on the KLH Remote Backup solution, by default we keep all generations of files for 14 days and a minimum of 4 generations.  In addition, we keep deleted items for 180 days.

Data Recovery

This is your end goal. #1 and #2 are all about making sure you can recover everything you want when you need it.  To set you on the right path, there is only one question you need to answer: How long can you afford to be down?  Once you have answered this question, you will be able to find a solution that will fit your needs

Data recovery isn’t complicated if you can answer the right questions during the planning process.  Doing so will lead you to the right solution and allow you to rest comfortably knowing that your data is safe, even from the worst disasters.

KLH – Minneapolis IT Managed Services Provider

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Scott Johnson COO, KLH