Every company knows there is always a risk of system failure. There can be multiple causes of system failure, but a business must always be prepared and have their data secured with a backup. The roots of system failure can be both hardware related and software related. The damage can be caused by an internal fault or by an external force. External forces such as thunder, fire, storm, earthquake, etc are impossible to plan for, so how should you protect your data?

Protect your data with an offsite backup

Your company should have an offsite backup in case of system failure. An offsite backup is the duplication of all your data to an external server, which is placed offsite and accessed remotely. A disaster that might damage the business does not affect the data stored on an offsite backup.

In case of a disaster, the data can be retrieved via the internet or FTP protocol. The recovery time depends on the total size of data and the retrieval speed. Your business can be up and running if the data size is small, and can take more time if the data size is large.

Every business operates differently. Some can stay down for a while and not be affected; some enterprises require 99% uptime to function correctly. These types of business can’t afford to be down at all, or it results in customer, reputation and profit loss.

Protecting your business from power issues:

You might have experienced a power outage at your home. This doesn’t affect you much as the power comes back very soon, but this can be disastrous for businesses that need to be running 24/7.

Power outages can be caused by numerous incidents that can’t be controlled by your business. Nevertheless, your business needs to be ready and prepared for it.

Another factor that can halt a running business is power surges. These surges are spikes in electricity. They last for a brief second but can cause damage to hardware. If your business is not prepared for abnormal spikes in voltage, your hardware and machines have a chance of being damaged, resulting in downtime and possibly needing hardware replacements.  

Business Planning:

Your business needs proper planning in case a natural disaster occurs. The primary goal is to keep crucial functions running. Let’s look at two approaches.

The first is business continuity. Business continuity is the capability of a company to keep vital functions running during and after a catastrophe. Business continuity involves risk assessment. This approach aims to prevent disruptions to all essential services of the business with as little downtime as possible. This can be done using a hot site where the data is stored on a cloud and can be accessed remotely. The company can also use disk mirroring, which stores data in different locations.

The second is disaster recovery. It is a set of procedures and tools that allow a company to resume normal operations following a disaster. The disaster may be human-induced or natural. The primary objective is to regain control of software, hardware, connectivity and networking. The lost data can also be recovered in a very short amount of time depending on how it is saved before disaster strikes.

KLH can help

Natural calamities are unpredictable and uncontrollable. Your business must have a business continuity plan or a disaster recovery plan. Only then can you be fully prepared for any disaster. KLH can help you create an effective continuity or disaster recovery plan. Call 952-258-8200 for more information today.