What is BYOD? It stands for Bring Your Own Device. More and more businesses are seeing the rise in mobile technology working hand in hand with their employee’s productivity as smart phones, tablets and lap tops are being used in the workplace. In a 2016 Productivity Report by Wrike, they found that 90% of more than 850 business professionals said that a mobile device such as a smart phone was critical to getting the job done and keeping up their productivity.
The report confirms what many busy professionals already know and have known for quite some time; that today’s workers need information and need to access it quickly. Connection with business colleagues, vendors, department heads, research and development, manufacturing and just about everyone and everything else is not just convenient but practically necessary on a day to day basis in today’s busy work place.
So the question becomes; How helpful vs. harmful are these mobile tools if they cause too much stress and burnout?
Employers should set healthy parameters with their employees for the usage of these devices both inside and outside the office. A healthy balance of mobile tech can help and not hurt productivity.
Seventy Two percent of professionals that were surveyed in the Wrike Productivity Report said that their mobile devices weren’t the best tools for detailed work or long-form writing such as a quarterly report. But within that statistic, 98% said they send emails and regularly use search engines for work, view documents and files (87%) and project management tools or applications (81%).
Mobile technology while extremely helpful, can sometimes be our own worst enemy if it causes us to be tied down, tied to and glued to their usage on a daily basis. A 2015 Staples Business Advantage Workplace Index discovered that about 25% of 2,602 employees that were surveyed said that they regularly worked after the regular workday was done. Indeed about 4 out of 10 of those same employees said they worked on the weekends at least once a month.
Many of those surveyed stated that emails, while a very efficient tool, can also be the biggest time waster. About half of the respondents said that they get way too many emails and the need to check their email inbox constantly was hurting their productivity. It is often the case that emails that can wait until the next business day do not need to be read while having dinner at home.
So a very practical way to deal with the over-use of business emails is to simply have more face-first meetings. Why send an email to your co-worker about something relating to the 2 p.m. meeting when you can just walk over to talk to them? Not only does this simple action ensure that most, if not all questions get answered and urgent matters are covered, it keeps inboxes from overflowing and improves personal communication greatly. Simple? Yes. Effective? Very.